Data Protection Policy

This page details the data protection policy for the Maiwald website and includes information relating to persons concerned in accordance with Articles 13 and 14 of the EU General Data Protection Regulation (GDPR)

1. General Information

Name and Address of the Controller

Maiwald Patentanwalts- und Rechtsanwaltsgesellschaft mbH
Elisenhof
Elisenstrasse 3
80335 Munich
Telephone: +49 89 747 266 0
Fax: +49 89 776 424
Email: info@maiwald.eu

Contact Details for the Maiwald Data Protection Officer

Dr. Sebastian Kraska
Rechtsanwalt, Dipl.-Kfm.
Externer Datenschutzbeauftragter
IITR Datenschutz GmbH
Marienplatz 2
80331 Munich
Tel. +49 89 1891 7360
Email: email@iitr.de
Web: http://www.iitr.de

Contact Details for the Maiwald Data Protection Officer

Email: datenschutz@maiwald.eu

2. General Information on Data Processing

Data in Question:

We only collect personal data about you that you voluntarily provide us with, no further personal data is collected by us. Processing of your personal data is carried out by us in accordance with the provisions stipulated by law and no further data processing will be carried out without your express consent.

Reason for processing your personal data: where it is required in order to fulfil a contract

Possible recipients: public bodies or government organisations where this is a requirement of primary legislation;

external service providers or other sub-contractors;

external bodies, to which the person in question has consented to the transfer of data. We may, also, disclose your personal data if we are under a duty to disclose or share it in order to comply with legal obligations or to protect the rights, property or safety of our visitors, clients and the general public.

Transfer of data to third countries: in order to fulfil our contractual obligations and to supply products and services, data provide to us by you may be transferred to third countries outside of the European Union and processed by processors located in countries outside of the EU. This is particularly likely to be the case when we are responsible for representing the interests of our clients in third party countries.

How long do we store your personal information? We retain your data for the period specified in law, this is usually a period of 10 years.

3. Your Personal Information when Visiting our Website

Users are generally not required to provide us with any personal data when visiting the Maiwald website. The website of Maiwald Patentanwalts- und Rechtsanwaltsgesellschaft mbH automatically collects the name of your internet service provider (ISP), the website from which an accessing system reaches our website (so-called refers e.g. google) and the specific webpages/sub-websites of our website viewed by the user. This general information is used by us in order to deliver the content of our website correctly and to ensure the viability of our website technology (particularly in the case of technical problems). We hold this information on our servers for a period of 6 months, after which it is deleted. This anonymous data held in the server log files does not allow an individual user to be identified.

Our Newsletter

In order to register for our Newsletter you must provide us with a valid email address, users can optionally provide us with further data. The personal data collected as part of the registration process for our newsletter will only be used in order to send you our newsletter. This data will be held by us for as long as you remain subscribed to our newsletter. The subscription to our newsletter may be terminated at any time simply by following the “unsubscribe” link in the newsletter or by contacting us directly. By unsubscribing you revoke your consent to our use of your email address.

For sending newsletters Newsletter2Go is used as executing software provider. Newsletter2Go is a german based, certified provider which was selected according to the requirements of the General Data Protection Regulation and the Federal Data Protection Act.

Use of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. 

In case of activation of the IP anonymization, Google will truncate/anonymize the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA. 

On behalf of the website provider Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google. 

You may refuse the use of cookies by selecting the appropriate settings on your browser. However, if you do this, you may not be able to use the full functionality of this website. Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en. Please note that on this website, Google Analytics code is supplemented by “gat._anonymizeIp();” to ensure an anonymized collection of IP addresses (so called IP-masking). Especially for browsers on mobile devices, please click this link on Google Analytics on this website for your browser.

LinkedIn

The operating company of LinkedIn is LinkedIn, 2029 Stierlin Courtm, Mountain View, CA 94043 USA. The LinkedIn icon can be identified as the word “in” on top of a blue background. The LinkedIn plugin on the Maiwald website can be activated by clicking on the “in” symbol on the Maiwald website. This will connect you to the LinkedIn-server and the plugin will be loaded on the respective webpage. Content from the LinkedIn-plugin is sent directly from LinkedIn to your browser and integrated into the website. There is also the possibility that your IP address, as a result of using the LinkedIn-plugin, will be sent to LinkedIn in the United States.

Information on the purpose and scope of data collection, as well as on the processing and use of your data by LinkedIn can be found under the following link (http://www.linkedin.com/legal/privacy-policy). Additional information about the LinkedIn-plugin, your rights and the settings which can be used to further protect your online privacy can also be found by following the above link. If, as a LinkedIn member, you do not want the LinkedIn-plugin to collect data about you through our website and associate it with your membership data stored on LinkedIn, please ensure you log out of LinkedIn before visiting our website.

Use of own cookies

“This website uses "cookies" to increase user-friendliness ("cookies" are data records that are sent from the web server to the user's browser and stored there for subsequent retrieval). No personal data is stored in our "cookies". You can prevent the use of "cookies" if you prohibit the storage of "cookies" in your browser.”

4. Additional Processes where we may use or Store your Personal Information

Processing of Job Applications

Data in question: application information.

Reason for processing your personal information: carrying out our recruitment processes.

Possible recipients: public bodies or government organisations where this is a requirement of primary legislation;

external service providers or other sub-contractors;

external bodies, to which the person in question has consented to the transfer of data. We may also disclose your personal information if we are under a duty to disclose or share it in order to comply with legal obligations or to protect the rights, property or safety of our visitors, clients and the general public.

Transfer of data to third countries: N/a

Duration of data storage: applications will normally be deleted within four months of the candidate being informed of our decision whether or not to enter into an employment relationship with them. Applications will only be stored for longer, if the candidate has consented to their data being stored in a pool of applicants, which may be drawn on at a later point in time for recruitment purposes.

Processing of Data from Clients and/or Parties Expressing an Interest in our Services

Data in question: data, which has been specifically shared with us, in order to allow us to fulfil a contract, this may including data for which you have given your express consent for further processing.

Reason for processing the data: fulfilment of our contractual obligations.

Possible recipients: public bodies or government organisations where this is a requirement of primary legislation;

external service providers or other sub-contractors, including translation agencies, graphic designers or typing agencies;

further external bodies, to which the person in question has consented to the transfer of data. We may also disclose your personal information if we are under a duty to disclose or share it in order to comply with legal obligations or to protect the rights, property or safety of our visitors, clients and the general public.

Transfer of data to third countries: in order to fulfil our contractual obligations and to supply products and services, data provide to us by you may be transferred to third countries outside of the European Union and processed by processors located in countries outside of the EU. This is particularly likely to be the case when we are responsible for representing the interests of our clients in third party countries.

How long do we store your personal information? We retain your data for the period specified under German law, this is usually a period of 10 years.

Information on the processing of data relating to employees

Data in question: information as required within the scope of an employment contract between an employer and employee and any additional data processed with your express consent as the case may be.

Reason for processing the data: fulfilment of our contractual responsibilities in terms of an employer/employee relationship.

Possible recipients: public bodies or government organisations, where this is a requirement of primary legislation, including among others the tax office, health and social insurance providers and professional institutions;

external service providers or other sub-contractors, including for payroll and insurance purposes;

other bodies as far as the person has given their consent. We may also disclose your personal information if we are under a duty to disclose or share it in order to comply with legal obligations or to protect the rights, property or safety of our visitors, clients and the general public.

Transfer of data to third countries: N/a

How long do we store your personal information? We retain your data for the period specified in law, this is usually a period of 10 years.

5. Your Rights

You have a number of rights in relation to your personal information, which you may assert at any time. These include:

  • the right to request from the controller access to your personal data,
  • the right to data portability,
  • the right to restriction of processing,
  • the right to object to processing of your personal data,
  • the right to request erasure of your personal data.

Additionally, please let us know if you wish to correct or update the details we hold on you.

6. Contact details

You can contact us via email or letter by clicking this link. Additionally, you have the right to contact the data protection supervisory authority with any complaints you may have.

7. Status of this privacy policy.

This privacy policy was last updated on 24.05.2018. We reserve the right to chance this privacy policy from time to time and/or to update it, in order to improve our data protection services or to adapt to legislative changes.